| Document Requests |
Document Refusal |
| Common Reasons
for Document Refusal |
Return of Documents |
| Written
Requests |
Documents
Requiring an Excise Form |
| Document Requests
via telephone |
Legal Advice |
| Standard Cover
Page |
Forms |
| Emergency Non-standard Cover Page
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Marriage Licenses |
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Document Requests
Recorded documents are currently not available for review or
purchase online, please contact the recording department to obtain
copies of documents. Visit us at 240 NW Vancouver Ave Stevenson, WA
98648 to view or copy documents Monday - Friday from 8:30AM -
5:00PM.
You may also submit written requests or request documents over the
phone. Prior to sending requested recorded documents via mail or
email, payment must be received. Copies of recorded documents are
$1.00 per page. |
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Common Reasons for Document Refusal
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- Missing an abbreviated legal description with
reference to full legal &/or full legal description missing from
first page
- Missing or incorrect parcel number
- first page margins incorrect, following page margins
incorrect.
- Missing a return address within top 3" margin
- Document not legible
- Incorrect fees
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Written Requests
When submitting written requests for document copies please
include the following:
- Auditor File Number & book/page number(s)
- Name(s) of the grantor or grantee
- Recording date
- Appropriate fee
- Contact information such as a phone number or e-mail
- A mailing address or email address to which the copies
should be sent
Mail your request to the following address:
Skamania County Auditor
PO BOX 790
Stevenson, WA 98648
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Telephone
Requests
Legal Descriptions
via telephone
Legal descriptions can be lengthy, due to this fact and the
possibility of error Legal descriptions will not be verbally given.
We will be happy to provide you with a copy of your requested legal
description. To obtain a copy of a legal description of any document
recorded in the Auditor's Office, you can either come in to our
office or make a request in writing. You may also contact the
Skamania County Assessor's office at 509.427.3720 for additional
help with legal descriptions.
Document Requests via telephone
We can offer limited search assistance over the phone. Once the
correct document has been found, you may send a written request for
a copy or email of the recorded document with appropriate payment.
Once payment is received your documents will be sent.
There are times when we are prevented from fulfilling a quick
telephone search. You must either come in and perform the search
yourself with our assistance or send us a written request including
the appropriate search and copy fees.
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Standard
Cover Page Cover Sheet
Effective January 1, 1997, all documents submitted for recording in
Washington State must conform to standards set by RCW 36.18 and
65.04. These standards were enacted to make documents more
accessible to the public by bringing the most important information
to the document's first page, thus aiding document indexing and
research.
A cover page is required if the first page of the document does not
include the required information or does not meet formatting
requirements. When a standard cover sheet is used, one dollar will
be added to the recording fee for the additional document page.
The following are exempt from most document standardization
requirements as long as they are recorded with a properly completed
cover sheet:
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Documents prior to January 1, 1997
Death Certificates
Documents from out of the country
Judgments or other court documents formatted to meet court
requirements
DD214s
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The following documents are exempt from the requirements and do not
require cover sheets:
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Emergency Non-standard Cover
Page Cover Sheet Non
Conforming
Submission of a nonstandard document requires a properly completed
cover sheet with a signed statement declaring that "...I am
requesting an emergency nonstandard recording for an additional fee
as provided in
RCW 36.18.010.
I understand that the recorded processing requirements may cover up
or otherwise obscure some part of the text of the original
document." There is a $50 fee for this waiver in
addition to the standard document recording fee.
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Document Refusal
Documents may be refused for multiple reasons. Some examples are
reference to incorrect AF # &/or Book & Page, missing parcel number,
first page top margin less than 3", other margins less than one
inch, no return address within top 3" margin, text not sufficiently
legible to ensure accurate reproduction, inadequate fee, or
abbreviated legal description with reference to full legal (or full
legal) missing from first page. Please review the attached
Formatting Requirements for additional clarification.
Common Reasons for Document Refusal
- Missing an abbreviated legal description with
reference to full legal &/or full legal description
missing from first page
- Missing or incorrect parcel number on the first page
of document
- First page margins incorrect, following page margins
incorrect
- Missing a return address within top 3" margin
- Document not legible
- Incorrect fees submitted
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Return of Documents
Documents submitted for recording are mailed back to
the party who submitted the paperwork. Documents are returned
approximately 7- 10 days of recording.
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Documents Requiring an Excise Form
Documents that convey property are required to be submitted
with a completed Real Estate Excise Affidavit. This form may be
obtained through the
Skamania County Treasurer. After processing by the Treasurer’s
office & the Assessor’s office, the documents are then forwarded to
the Auditor's Office for recording. Questions regarding the
requirement or completion of the Real Estate Excise Affidavit should
be directed to the Skamania County Treasurer.
Some common document titles that require an excise affidavit are
deeds & bills of sale. |
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Legal Advice
The County Auditor & Recording Staff shall not practice as an
attorney. This means we cannot give any legal advice. Please review
RCW
65.12.065
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Forms
The Recording Department does not provide blank legal forms. Common
requests for forms are Quit Claim Deeds & Liens. If you are in need
of one of these forms, please acquire them prior to visiting the
Recording Department. Stationary stores, title companies & drug
stores may sell these documents or they may be available for
download from the internet. Please verify that the form you buy is
valid in Washington State and dated 1/1/97 or later.
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Marriage Licenses
$46.00 fee is payable at the time of application by CASH ONLY
and is non refundable.
The fee includes the application, processing, and recording of the
completed documents. Copies of the recorded Marriage Certificate are
not included in the application fee. Photocopies of Marriage
Certificates are $1.00 per page. Certified copies of the recorded
Marriage Certificate are $3.00. You may elect to prepay for this at
the time of application. A certified copy of your recorded Marriage
Certificate will then be mailed to you once the completed marriage
documents are received by the recording department.
Both applicants must be at least 18 years of age or older;
- If applicant is 17 years of age the applicant must
be accompanied by a parent or guardian that will sign a
consent form. This parent must also present photo
ID.
- If 16 or younger permission must be obtained from
the Juvenile Court.
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There is a mandatory 3-day (calendar day) waiting period before the
license becomes valid. Your ceremony must be performed in any
Washington county within 60 days of application.
If it is impossible for one or both parties to appear in person for
marriage license application, please download the attached forms and
instructions below. Please contact the Recording Department for
additional details and instructions.
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